Guidelines
- In January 1997, the public Service Commission of Malaysia (PSC) has adapted an electronic management approach to its services by introducing a fully computerized recruitment system, known as the Continuous Recruitment System or eSMSM. This system was designated and developed by the Secretariat of PSC in 1995/96 and was officiated by the Chief Secretary on 21 December 1996.
- The availability of eSMSM will help ensure that all recruitment process is ongoing and swift.
- Applicants may apply for vacant posts by using the PSC Job Registration System (SPA9) made available on PSC portal. Information on the offered positions can be found in the PSC portal under “Conditions of Appointment/Salary/Task Description”. The registration application can be made any time and shall remain valid for one (1) year. Applicants do not have to wait for published advertisement made by PSC as the main purpose for media advertisement is to highlight any current job vacancy.
- Through eSMSM, all completed applications will be registered under PSC’s computerized Data Bank. Applicants are advised to peruse the registration form thoroughly and apply for post that is suitable and relevant to their qualification. Inaccuracy when completing forms may cause error to the application thus resulting in ineffective registration.
- The recruitment and appointment of public service officers carried out by PSC are for the positions that requires minimum entrance level of Degree, Diploma, High School Certificate (STPM), STAM, Certificate of Education Malaysia (SPM) as well as Primary Certificate Education (PMR/PT3) recognized by the government.
- The selection of Paramedical Trainees for the Ministry of Health (MOH) is also managed by PSC. However, the allocations of successful trainees to nominated training centres are managed by MoH themselves.
- Generally, for positions that require only shortlisting, the recruitment process may take up to 12 weeks starting from the date when PSC receives complete submission from the Ministry or Agency. Conversely, positions that involve Examinations or Physical/Talent testmay take up to 24 weeks. The job applications on eSMSM are made through the PSC Job Registration System (SPA9) which is made available on the official PSC portal at www.spa.gov.my
- Based on current regulations, the Ministry /Agency will submit their available vacancy to PSC for it to be appointed. In addition, the Ministry/Agency would also provide PSC with detailed information regarding to the vacant post and the criteria requirements of candidates. PSC will then begin the recruitment process by scrutinizing all candidates that arecurrently registered with PSC. For an example, if PSC receives a vacancy submission on 1 October 2014, only applicants registered prior to the date will be considered.
- PSC would then conduct a shortlisting process on the candidates based on the requirements made by the Ministry/Agency. The shortlisting of applicants for an interview is a critical and complicated process.
- In general, when the total number of vacancy is relatively small compared to the number of applicants, the shortlisting process shall be based on CGPA or the field of study/specialization depending on the requirements of the Ministry/Agency.
- Usually for posts that are highly requested, there would not be specific criteria set out for shortlisting of applicants. Applicants with specialization in relevant fields are likely to be called for an interview.